Office Expense Summary Template

An office expense summary template is a summarized list of all expenses carried out by a specific office or branch of an organization in a month. This expense list includes all the expenses such as the petty expenses made on the employees like coffee, tea and other refreshments, amount of money used in the employee’s monthly paycheck, the amount of money reimbursed and the amount of money spent on the maintenance of the office. This is then forwarded to the main branch of the company, where they read the list and reimburse the exact total amount to the company. It can be e-mailed to the organization where the rest of the process takes place. An office expense summary template holds a very vital role in any organization, because the main branch of the organization has to keep tabs on all of its sub-branches. This is done to avoid loss of money, unfair dealings and to make sure the offices are not over spending the allocated budget.

How To Make An Office Expense Summary?

Office expense summaries are usually manufactured by the head or HR of the office. Since they are the ones through whom the cash flows for each expense. Most organizations demand expense receipts along with the expense summary. Hence, it is necessary for the manager of the office to keep the expense receipts of each purchase that is being made in their branch. Office expense summary templates are prepared with MS Excel and Word. They require a proper format, such as the branch name and the name of the manager. A proper step-by-step guide on how to make an office expense summary is mentioned below;

1. The Heading:

The expense list should have a proper official header. Generally, this format is provided by the main organization. If in case it is not provided, you are required to make it yourself. The header should include the name and logo of the organization, the name and address of the branch or office that is conducting the expense summary, the branch number or ID, the name of the manager of that office, their contact information such as telephone number, cell number and e-mail ID.

2. The Expense List:

The list should be in a table format. It should include proper columns for each expense and all of its constituents like the date of the purchase, the name of the product, the tax paid on the purchase and the total amount paid on each purchase.

3. The Ending:

After finishing the list, there should be the place for the signature of the manager of the office, which should be signed before sending the list to the main branch. On the opposite side there should be the place for the signature of the actual manager of the organization, which will be signed after they receive the expense list and reimburse the office accordingly. Additionally, if you are attaching the expense receipts along with the expense summary, then it is better to mention it in the list to avoid any confusions.

Template For Office Expense Summary