An office kitchen expense summary template is a synopsis of the expenditures made for the kitchen by the kitchen staff of an organization in that week, month or months. It is basically a request for reimbursement of the money spent by the chef or other mess workers in the kitchen for the preparation of food or refreshments. It is one of the basic right of mess workers of an organization to request for compensation of their money spent for the benefit of the company. However, that request can be professionally and ethically made in the form of a kitchen expense summary. This piece of paper or document includes all the investments made in the kitchen by the worker. The list can range from the big purchase to the petty purchases. For example: cooking appliances, cookware, utensils, vegetables and coffee. Generally, there are no restrictions while including items in the list. However, the list should be kept to the point and straightforward.
Principles of Preparing a Kitchen Expense Summary
Kitchen expense sheets can be made by any employee of the organization with the guidance of a kitchen staff member, most preferably the head chef. The expense summary should be prepared using MS Excel sheet in table format. The table should include specified headings of each and every aspect to avoid any sort of misunderstanding. The person who is creating the summary must keep it short but informative. There should be space for the description of each purchase. Some major points to include in a kitchen expense summary, as mentioned below:
1. Name of the company.
2. Date on which the expenses were summarized.
3. Specify how the time period of included in the report (summary of October, 2020).
4. List of all purchases made for the kitchen (meat, vegetables and utensils).
5. Brief explanation of each item purchased (10kg meat and 5kg potatoes).
6. The date on which each product was bought.
7. Amount of tax implemented on each purchase.
8. Total amount spent on each item.
9. Over all total of all items.
10. Any additional purchases or note of importance.
11. The amount of money that was allotted to the kitchen staff for that month.
12. Remaining money left after all purchases.
13. Extra money spent by the kitchen staff.
The summary sheet can be printed out and handed over to the authority or CEO of the company personally by one of the kitchen staff members. The second option is to email it to the CEO. Both methods are effective and have their specific advantages.
Benefits of a Kitchen Expense Summary:
Following are the benefits which can be achieved by using a kitchen expense summary template;
• It creates an atmosphere of comfort between the kitchen staff members and the head of the company. The kitchen staff members feel like a crucial part of the organization when their request or reimbursement is taken in consideration.
• Such interactions are vital to develop a long-lasting and good boss and employee relationship. Which can be beneficial for the members of kitchen staff if they plan on spending a good amount of time in that organization.
• This template allows its users to remain strict within allocated budget by management, while meeting entertainment related expenses.
• The owner or management can also limit the usage of such expenses up to certain limit or number of persons.
Templates For Office Kitchen Expenses Summary
