Tour Expense Estimation Template

A tour expense estimation template is a sheet or document that comprises an estimated calculation of the amount used during the tour. When on tour, it is very complicated to keep a track of all their expenses and purchases according to their budget. This is why it is one of the best tactics to make an expense estimation and sort everything out. Tour expense estimations are not only secluded for tourists. This can be made by anyone who plans to go on a small or large tour. For example, if an organization plans a tour for their colleagues, at the end of the tour the employees can make an expense estimation of all the expenses made on the tour and hand it to their chief executive officer (CEO) and request for reimbursement. These expense estimation sheets are also made by the employees of an organization that have to go on a tour to another country on behalf of their CEO or manager.

Details of Tour Expense Estimation:

Preparing an expense estimation list is quite easy for someone who has basic information about MS Excel spreadsheets. The only specification is that they must have an in-depth knowledge about all the expenses that they are listing. The most preferred method is to attach receipts of all the purchase if possible. The list should be made on MS Excel spreadsheet a proper table format must be used and proper rows and columns for each expenditure.

A Guide on Creating an Tour Expense Estimation:

A simple guide to create a tour expense estimation report for feasibility is listed below:

1. Firstly, the name and basic information about the tourist.

2. Simple introduction about the tour, for example: the trip was made to…, the purpose of the trip was…, the date of departure, how long the trip was, etc.

3. In a table format, the first thing to specify is the amount that was handed to the tourist before the tour for each expense (for travel: 1000$, for food: 500$, etc…).

4. The total amount given to the tourist before the tour.

5. Secondly, the list of all expenses made with their descriptions and total amount spent on each purchase along with the amount given. For example, for food: given amount: 500$ amount spent: 600$.

6. Over all total of the amount spent on each expense.

7. Difference between the amount given and the amount spent.

8. Any additional note if necessary.

The tour expense estimation report can be printed out or emailed to the CEO as a request for reimbursement on the extra amount spent by the employees.

Advantages of Tour Expense Estimation:

• The employees don’t feel embarrassed to ask for reimbursement when it is done professionally in the form of a document or email.

• Helps to create a bond of understanding and trust between the employee and the CEO. This can be beneficial for both parties in their work field in the future.

• Since, the CEO or manager usually do not have the time to personally ask the employees about each purchase. They prefer receiving all the information in written format. It is time saving and efficient.

Template For Tour Expense Estimation